YOUR ONLINE REPUTATION – FRIEND OR FOE? | GCI Advertising Agency Blog GCI Advertising Agency Blog

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YOUR ONLINE REPUTATION – FRIEND OR FOE?

Positive, Negative, or Non-Existent…
Your Online Reputation Matters!

1) DO YOU HAVE A REPUTATION?

If you aren’t showing up, it’s like you don’t exist.

Traditionally, you should assume that people online won’t go past the first couple of pages of search results, and now we are hearing that unless someone is highly engaged, they aren’t likely to go past the first 3-5 results.

With this in mind, where do you stand? Do you find results about your company with simple searches like your name, company, brand, products, and industry + area.

If not, think of your online reputation as Non-Existent. It’s time to start building one!

2) DO YOU OWN YOUR LISTINGS?

If you don’t control your brand online, someone else will.

Another issue with search results. Going back to the last topic, if you did the simple searches and results about you appear, but you don’t have control of the pages that show up, this is another issue. If you don’t claim ownership of listings from sites like Google Places and Yelp, then other people can update your information as they please. Not only will you be able to ensure more accuracy about your company by owning your listings, you will also be able to gain insights into how people find your online listings and be more aware of reviews people write about you.

This also applies to social media sites. Claim your name on Facebook, Linkedin, Twitter, etc. Someone else could have already or may soon take the name you would want to use and it can cause discrepancies in your branding strategies. In a worst case scenario, someone who is upset with you could register your name or be squatting on your name hoping to make you buy it from them.

Each of the sites mentioned above, and many others that may be appropriate places to list your business have guides on how to take control of your listings or profiles. Use their Help or FAQ sections.

If you don’t offer a positive opportunity for people to communicate with you, they can become discouraged and try to interact through less desirable channels.

3) DO YOU RESPOND TO ONLINE FEEDBACK?

People expect accessibility online.

Now, assuming that you have taken control of your online presence, how do you manage it?

Positive Feedback:

Do you have positive reviews out there? Note the good things people are saying about you and keep them in mind as important aspects of your efforts moving forward. If people’s reviews say they appreciate your cheerful customer service, then taking on a snobby demeanor in your ads or other copywriting could estrange some of your most loyal customers.

Negative Feedback:

Are there negative reviews out there?

Own up to the reviews: If someone has a valid complaint, or if a group has similar or “me too!” complaints, do what you can to address the issue and make things right. People want to know that you care about their perception of you and that you take their concerns to heart.

Inaccurate reviews? Did someone say something like- you rescinded on an offer or your service didn’t work as promised, but the issue they are calling out doesn’t match your promotions or service descriptions? Politely let them know the facts. Perhaps they are mistaking you for someone else or didn’t review the terms of your service thoroughly.

Hateful but empty: Is someone saying something mean or angry with no real substance? If there is no real issue to address either let it go, or in the case of places like your Facebook wall, delete it. If you plan to do this, you should have a terms of use tab on your page outlining types of content that are not allowed, such as profane or hateful comments. Never delete a comment about a real issue! This will feel like you just hung up on a customer who called you with a concern. We’re sure you can imagine the negative word of mouth that follows this sort of action.

4) DO YOU HAVE A STRATEGY?

Be cognizant of the impact of anything you post online. Keep your marketing goals in mind and never say anything that conflicts with your brand image. This means you must do things like: avoid petty reactions to others, fact check your information, and include end dates on promotions that you don’t want to offer FOREVER. Mistakes in these areas can cost you dearly.

5) ARE YOU BEING DILIGENT?

It’s not enough to set things up, you need to monitor them. Make a routine effort to check on your listings, engage through social media, and read your reviews. There are tools to help with this: Google Alerts, Yahoo Alerts, Facebook Alerts and Insights, etc.

ADDITIONAL RESOURCES:

Want to read more on this topic? Here are some articles:

http://mashable.com/2011/10/15/protect-small-business-reputation-online/

http://outspokenmedia.com/guides/orm-guide/

http://www.visibilitymagazine.com/location3-media/tarla-cummings/online-reputation-management#

http://www.anvilmediainc.com/search-engine-marketing-resources/search-engine-marketing-articles/online-reputation-management-article

HOW TO LOSE A CUSTOMER IN 10 STEPS (OR LESS)!

A WHAT-NOT-TO-DO GUIDE

1 ) TAKE THEM FOR GRANTED

Your customers are coming to you and giving you their business. It is important to treat them as individuals, value them, and show your genuine appreciation. This can be as simple as including everyone involved in your e-mails, or sending them a thank you note.

2 ) DON’T COMMUNICATE

It can be easy to get caught up in what you are doing and let communication fall to the back burner, but if you think about how you would want to be treated, good communication becomes very important. This means many things:

- Give updates on the status of the work you are doing, whether it is a milestone or you run into an issue.

- If your customer prefers e-mail and you prefer the phone. Do your best to accommodate them. Little things like that are perfectly reasonable, try to be flexible.

- Don’t make assumptions about what your customer is thinking (you know what they say about assumptions). Ask for feedback!

- Your customers are individuals, not numbers, get to know them. If you are working with more than one person, include all of them as appropriate in your communications, and don’t belittle someone just because that aren’t your “key” contact.

3 ) DON’T FOLLOW BILLING ETIQUETTE

Be clear about costs up front and stay aware of the budget as you work.

Bill on time. Not unexpectedly or later than planned, your customers have a cash flow, and that must be respected. In the case of some agencies, if you miss the timeline for a bill, their hands are tied and they can’t pay you!

4 ) TALK BIGGER THAN YOU WALK

Never make promises you can’t keep. People have little patience for this and having a reputation for over-promising and under-delivering will follow you. Word of mouth is extremely powerful and unfortunately, the fastest way to get it is to do a bad job!

5 ) FORGET INITIATIVE

Never make your customers prod you to do your job! This means keeping your own schedule in check, and goes back to #2, keep your customer informed of your progress and any issues that may arise.

6 ) BE FLAKEY

If you schedule a meeting or service time, keep to that scheduled time! Don’t be late or unexpectedly early and don’t make a habit of canceling. This will quickly color a customer’s opinion of you and damage their faith in your competency.

7 ) JUST SAY “NO”

If your customers are making reasonable requests, do whatever you can to say yes every time.

Move the deadline up 2 days because the customer had something come up? You padded your timeline from the beginning and this fits your schedule, “Yes.”

8 ) NEVER SAY YOU’RE SORRY

Always own up to mistakes. Be humble and do what you can to make things right.

Earlier we said that word of mouth is powerful. This is your opportunity to take a potentially bad situation and turn it into something good. People appreciate it when you do the right thing, and even if they are a bit unhappy about what happened, they will feel like they can trust you. Trust is invaluable.

9 ) ALWAYS BE THE BOSS

Yes, be the boss and be accountable and ensure quality from your staff, but remember the customer. When your customers foot the bill, treat them with the respect and authority they warrant; you answer to them.

10 ) SHOW YOUR EMPLOYEES YOU DON’T CARE ABOUT THEM

It’s simple, when you treat your employees well, they will pass it on to your customers. Be sure to lead by example and offer training/guidance for your standards of customer service.

horror stories 7213103 HOW TO LOSE A CUSTOMER IN 10 STEPS (OR LESS)!

Free Advice / GWHIZ — No Comments
20
Sep 11

Back to School for All

Never Stop Learning!

Hey “big kids,” back to school season had us thinking… are you investing time in your continual learning? To enhance your business it’s necessary to stay up to date on the latest technology, business principles, and marketing techniques. Fortunately for us, there are some great ways to continue our ongoing education without spending semesters on end in a classroom.

Here are a few of the ways to continue learning that we like best:

1) The Internet. Why not take advantage of all of the resources online for enhancing our knowledge?? If nothing more, find a couple of good sites that write or post articles related to your industry and read them. (If you use twitter you can simply follow someone who posts articles of interest to you and they’ll pick good ones for you!)

2) Webinars. Get a great presentation on a topic of interest without leaving the comforts of your home or office.

3) Entrepreneurs’ Groups. Industry groups and leads groups can be great sources for presentations on current information and technology. There are other great local resources like Chambers and Economic Development Councils. They put on events that give great information.

4) Books. This may feel like back to school on a more literal level, but there are fabulous industry related books out there. Odds are you’ll find some extremely useful books in the business or technology section of the bookstores here in town.

5) Online Groups. Whether you find a group with related interests on a major site like facebook or linkedin, or you find a site dedicated to your industry, meeting up with like-minded people online simply breeds learning.

6) The Small Business Development Center. Not only does the local small business development center offer great opportunities for learning (like short classes), if you are running a small business, they will help you make improvements to your business.

7) Publications. Business publications, both local and national, are another great source for keeping up with the ever-changing face of business. Your continuing education should focus on all of the aspects of your business whether it is specific to the goods or services you offer, or to the issues involved in running a business today.

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9
Jun 11

Tips On How To Avoid Getting a Bad Sender Reputation

No one wants to be labeled a spammer. But in this day and age when 90% of all emails are considered spam, how does one avoid being blacklisted? There are a few tips you can you can assure your emails land in your recipient’s inbox not in the dread Spam folder.

1. Monitor your levels of complaints, hard bounces and spam rates. If you’re emailing in large volumes, it is critical that your complaint, hard bounce and spam rates remain low. A complaint occurs when a recipients hits the ‘report spam button’ at the end of the email. Your Internet Service Provider (ISP) will assume that you are a spammer based upon the amount of recipients hitting that button.

2. Don’t hesitate to pull any emails. Hard bounces are the amount of emails that are being sent back to a sender. This can occur when you are emailing to unknown or non-existent email addresses.

3. Make sure your Internet Provider knows who you are. You can authenticate your emails through Sender Policy Framework, Sender ID or Domain Keys. Just know that you should not rely on authentication alone, since spammers are known for also authenticating their IP addresses.

If you do find yourself with a bad reputation, no need to panic, it can be fixed. It’s just a matter of taking the time to assess your levels of complaints and making sure you are emailing to real addresses.

Free Advice — 2 Comments
20
Jan 11

Media mixing for TOMA

Top-Of-Mind-Awareness (TOMA) is a big, abstract concept with entire books written on the subject. For this modest (yet longest ever blog post) we’ll stick to the basics which go something like this…

Certain businesses occupy a special part of our brains for various categories. When you need a new pair of running shoes you may think of Nike first. More often than not a transaction is decided before any advertisement has a chance to sway a customer. This is why TOMA is so important, and should be considered in any outreach campaigns you undertake.

If you prioritize TOMA as a goal for your outreach efforts you need to start thinking about branding and overall message to evangalize and what mix of platforms and advertising vehicles will reach your audience and connect with them most effectively.

Your “Brick & Mortar” Presence & Website - These two go hand-in-hand because nowadays they’re equally important. Achieve TOMA by building brand-charisma in your store, and online. Surprise and delight your visitors while communicating your unique selling points and you’ll be sure to stick in their heads.

Social Media - Having a strong presence here is great for TOMA. Statistics show that timespend on facebook and twitter is a growing percentage of people’s total time spent weekly on the Internet. Think of these social networks as semi-gated communities. You can get in if you don’t live there, but people will give you funny looks. You’ll reap all the rewards if you’re a resident within in them and If you are interesting or entertaining you will draw daily, repeat visitors and spark discussions.

The immediacy, almost daily nature of these platforms means they’re excellent for letting people know about new products, sales, deals or news about your company. Paid advertising on these platforms is also highly targetable, allowing you to reach out to only the groups of people you’ve identified as high-potential prospects.

Print Advertising - Great for targeting niché audiences aligned by common interests. Magazines or periodicals that cater to specific audiences usually offer a large-regional or national reach. Print casts a wide net with a medium amount of targeting. A clever TOMA-oriented message can really boost recognition and recall of your brand among a large audience.

Outdoor Advertising - A no-brainer for local, impulse-buy businesses. Gas, food, lodging and entertainment being advertised on major traffic routs can see an immediate return from a billboard or other type of outdoor ad (TOMA for those crucial 5 minutes can make all the difference). For other types of businesses outdoor can be a useful tool for driving traffic back to a website. This is where a short, memorable URL really comes in handy. Few people will take the time to write down a phone number and even fewer will actually call after they’ve gotten to their destination. However a clever outdoor message and excellent website can convert motorists into customers, while increasing TOMA for all passers-by.

Broadcast TV & Radio - The only platforms where you basically have a captive audience and get the chance to tell a story for 30-60 seconds. Here you have a real chance to convince them that you’re the one they need to buy from. Broadcast is often the most expensive form of advertising so the risk / reward analysis is on a bigger scale. However a properly-placed, well-crafted and executed message can bring about immediate TOMA and generate huge buzz around your business.

Current Projects / Free Advice / News — 1 Comment
15
Oct 10

GCI’s got a new website, huzzah!

GCI has always encouraged our clients to keep their websites fresh and current. You may have noticed we practice what we preach!

A little over a year ago we completely redesigned our website, wrote new content and were really happy with the results. But as time marches forward (on the web it actually sprints) it came to be time to begin anew. We went through an extensive brain storming process (pictured) and every member of the team had a chance to weigh-in on the new restructuring and design.

Some highlights…

Tight social media integration with a real-time twitter feed and prominent social networking buttons
Massive portfolio upgrade and restructuring, now featuring 28 clients with most of them having multiple projects associated with them
Blog overhaul (you’re on it now, how do you like it?)
Better conversions on our new estimate request form. A visitor filling it out has a much better experience and we get a better data set with each submission. We can get back to you on your project quicker!

We’d love to hear what you think, and if your business is in need of a website facelift let us know!

Free Advice / GWHIZ — 1 Comment
2
Jul 09

Shopping locally is EASY with choices like these!

Easy options:

Get your groceries from Ralph’s/Bayview Thriftway, the Co-ops, or the Farmers Market.

Go shopping at Archibald Sisters, Childhoods End Gallery, Wind-up Here, or The Sofa Gallery.

Dine at the Farmer’s Market, Budd Bay Cafe, Oyster House, Sorrento Restaurant, Mercato, Riccardo’s, Lemon Grass, Quality Burrito, or Dockside Bistro

For fun try an outing to the Percival Landing area where you can enjoy the market. Frolic and cool off in the water fountain followed by a great sandwich from Traditions Cafe, then stroll along Percival Landing and end up at Bayview Thriftway for gelato and a 5-star view of the bay from their upstairs dining area. Look for wine tastings at The Wine Loft, Check out live entertainment at Harlequin Productions, Olympia Little Theatre, and The Washington Center. Attend Music in the Park, take a tour of the state capitol, visit the Hands-on Children’s Museum, or Olympic Flight Museum.

We have all sorts of specialties stores in the South Sound. Patronizing locally-owned businesses keeps the economy kicking.

(GCI is proud to use local vendors wherever possible!)

For more ideas on local shopping opportunities check out Sustainable South Sound.

-Jenny

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19
May 09

be curious!

Ask questions, make mistakes, learn new things, understand more than only who and when, but how and why. Curiosity is where rubber meets to road on the highway of life. Stay in the drivers seat and take corners way too fast. It’s usually worth it.

Curiosity– An emotion related to natural inquisitive behaviour such as exploration, investigation, and learning, evident by observation in human and many animal species. The term can also be used to denote the behavior itself being caused by the emotion of curiosity. As this emotion represents a drive to know new things, curiosity is the fuel of science and all other disciplines of human study. [wikipedia.org]

-Paul

Free Advice — 1 Comment
26
Mar 09

Every Document is a Marketing Tool

Every scrap of paper that leaves your business is performing a marketing function. Many businesses, large and small, overlook this simple idea.

You send invoices, fax covers, memo, notes, requests and all other manner of “non-marketing” related correspondence to – you guessed it – your clients, referral sources, and prospects.

It’s a pretty simple thing to:
• make sure these documents also conform to the image you project in your marketing materials; and
• make them sell a little.

There’s no harm in introducing a new product or service in every communication, regardless of how mundane:
• put your company story on the back of work orders;
• list all of your products and services on fax covers;
• insert a coupon for a special offering in your statements;
• put two business cards in your thank you notes.

Many small businesses make the mistake of assuming that an existing client knows all about everything you offer. No, they probably know about the one thing they buy from you. Continue to subtly educate at all times. It’s this attention to detail that, over time, adds to the collective marketing momentum your business needs.

- Ed

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HOW TO LOSE A CUSTOMER IN 10 STEPS (OR LESS)!